Report on the Administration of the Access to Information Act

  • Veterans Review and Appeal Board
  • Annual Report to Parliament
  • April 1, 2015 - March 31, 2016

ISSN 2369-0674

We encourage you to consult the full-colour PDF version of this report:

Report on the Administration of the Access to Information Act 2015-2016

How to Access Portable Document Format (PDF)

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MESSAGE FROM THE CHAIR

Thomas Jarmyn

On behalf of the Veterans Review and Appeal Board, I am pleased to present the 2015-2016 annual report to Parliament on the administration of the Access to Information Act.

This legislation gives Canadian citizens the right to access information in records held by the Government of Canada. It exists to protect the rights of individuals and to promote accountability and dialogue between citizens and their government. In 2015-16, the Board continued to receive and process requests under the Access to Information Act for individuals exercising their rights under this legislation.

This year was a busy one for the Board, as our Access to Information and Privacy (ATIP) Unit experienced a significant increase in access requests and a noticeable rise in privacy requests compared to the previous year. Our goal in processing these requests is to provide accurate, complete and timely responses to Canadians in accordance with the law.

In 2015-16, the ATIP Unit continued to provide leadership on privacy matters at the Board by assessing the impacts of new ideas and initiatives. For example, the unit supported the launch of the Board’s official Twitter accounts (@VRAB_Canada) in October to ensure they meet basic privacy requirements. The Board also began posting summaries of its completed Access to Information requests on the Open Government Portal, to support transparency, accountability and citizen engagement.

We continued to build and promote a privacy culture at the Board through operational improvements, training and communications. This included providing guidance to our staff on the Treasury Board’s Directive on Social Insurance Number, and putting a spotlight on the appropriate use and protection of Veterans’ personal information during our second annual Privacy Month in May. I am also pleased with the excellent work our pre-hearing unit has done to prevent privacy breaches by identifying service documents misfiled by other organizations: in 2015-16, no material privacy breaches occurred at the Board.

In 2015-16, the Board continued to provide applicants with an independent avenue of redress for their disability pension, disability award and War Veterans Allowance decisions. In fulfilling this mandate, we are committed to protecting individual rights by upholding the legislation and developing our capacity in matters of access to information and privacy.

T. Jarmyn

Thomas W. Jarmyn
Acting Chair

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THE VETERANS REVIEW AND APPEAL BOARD

OUR OBJECTIVE

The Veterans Review and Appeal Board is an independent, administrative tribunal created in 1995. The Board provides an appeal program for service-related disability decisions made by Veterans Affairs Canada (VAC, the Department). This program gives applicants two levels of redress for disability benefits decisions and the final level of appeal for War Veterans Allowance claims.

The Board’s objective is to ensure that Canada’s traditional Veterans, Canadian Armed Forces members and Veterans, Royal Canadian Mounted Police applicants, qualified civilians and their families receive the disability pensions, disability awards and other benefits to which they are entitled under the law.

HOW WE WORK

The Board operates at arm’s-length from the Department to ensure a fair appeal process for applicants. Our work is governed by the Veterans Review and Appeal Board Act and delivered by up to 25 permanent Members appointed by the Governor in Council and approximately 75 staff in 2015-16. Our daily work involves conducting hearings in locations across Canada and issuing written decisions for applicants based on evidence and according to the legislation governing disability benefits.

OUR HEARING PROGRAM

The Board provides applicants with two levels of redress: a review hearing and a subsequent appeal hearing if they remain dissatisfied. Our hearings are non-adversarial, which means no one argues against the Veteran. Applicants have access to free case preparation and representation at their hearing by the Bureau of Pensions Advocates (a unique organization of lawyers within VAC) or by Service Officers from Veterans’ organizations. As independent adjudicators, Board Members are not bound by previous decisions and have authority to change them to benefit applicants if there is credible evidence.

The review hearing is the first and only opportunity in the disability adjudication process for applicants to appear before the decision makers and tell their story (provide testimony). We hold review hearings in locations across Canada, and by video conference, where applicants give oral testimony, bring forward witnesses and new information, and present arguments in support of their case. If applicants are not satisfied with their review decision, they can request an appeal hearing. While the legislation does not permit oral testimony at the appeal level, the hearing is a further opportunity for applicants, through their representative, to submit new information and arguments. Appeal hearings are usually held at the Board’s Head Office in Charlottetown, Prince Edward Island.

OUR COMMITMENT

The Board is committed to upholding the principles of the Access to Information Act while providing applicants with a fair and timely appeal process for disability benefits decisions.

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INTRODUCTION

The Access to Information Act gives Canadian citizens and individuals present in Canada a broad right of access to information contained in government records under control of the institution, subject to certain specific and limited exceptions. It maintains that government information should be available to the public and should complement and not replace existing procedures for access to government information.

Section 72 of the Access to Information Act requires that the head of every government institution prepare an Annual Report on the administration of the Act for submission to Parliament during each fiscal year.

MANDATE

The Veterans Review and Appeal Board has full and exclusive jurisdiction to hear, determine and deal with all applications for review and appeal that may be made to the Board under the Pension Act, the Canadian Forces Members and Veterans Re-establishment and Compensation Act - Part 3, the War Veterans Allowance Act and other Acts of Parliament. All matters related to appeals under this legislation are authorized under the Veterans Review and Appeal Board Act.

This Board also adjudicates duty related pension applications under the authority of the Royal Canadian Mounted Police Pension Continuation Act and the Royal Canadian Mounted Police Superannuation Act.

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FULFILLING ITS RESPONSIBILITIES UNDER THE ACCESS TO INFORMATION ACT

The Access to Information and Privacy (ATIP) Office is under the Director, Strategic and Corporate Services who acts on behalf of the Chairperson of the Board to oversee the administration of the Access to Information Act.

The ATIP office consists of a Coordinator, a Deputy Coordinator, an ATIP Officer and an ATIP Coordination Officer.

The Board has full responsibility for the administration of the Access to Information Act.

Duties of the ATIP Coordinator’s Office include:

  • Process requests for information submitted under the Access to Information Act in accordance with the legislation, regulations and Treasury Board of Canada Secretariat (TBS) policies, guidelines and directives;
  • Provide VRAB managers and staff with advice and guidance regarding the interpretation and application of the Access to Information Act and related TBS policies, guidelines and directives;
  • Develop policies, procedures and guidelines for the administration of the Act and related TBS policies, guidelines and directives;
  • Coordinate the resolution of any complaints against VRAB made to the Information Commissioner under the Access to Information Act;
  • Promote awareness to ensure employees understand their roles and responsibilities and the Board fulfills its obligations under the Act;
  • Respond to Parliamentary written questions on access;
  • Support VRAB's commitment to openness and transparency through proactive disclosures and informal releases of information;
  • Upload summaries of completed ATI requests to the Open Government portal;
  • Review contracts with third parties using TBS guidance documents;
  • Prepare and post VRAB's chapter of Info Source on the VRAB web site in accordance with the TBS directive on decentralization; and
  • Prepare an annual report to TBS and Parliament on the Access to Information Act.

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DELEGATION ORDER

Delegation Order - Access to Information Act and Access to Information Regulations

The Chairperson, Veterans Review and Appeal Board, pursuant to section 73 of the Access to Information Act, hereby designates the persons holding the positions set out in the schedule hereto, or the persons occupying on an acting basis those positions, to exercise the powers, duties and functions of the Chairperson as the head of the Veterans Review and Appeal Board, under the provisions of the Act and related regulations set out in the schedule opposite each position. This designation replaces all previous delegation orders.

Delegation of authority under the Access to Information Act
Provision Description Title of Position(s)
4(2.1) Responsibility of government institutions ATIP Coordinator
Deputy Coordinator
ATIP Officer
7(a) Notice when access requested ATIP Coordinator
Deputy Coordinator
ATIP Officer
7(b) Giving access to the record ATIP Coordinator
Deputy Coordinator
8(1) Transfer of request ATIP Coordinator
Deputy Coordinator
ATIP Officer
9 Extension of time limits ATIP Coordinator
Deputy Coordinator
ATIP Officer
11(2)(3)(4)(5)(6) Additional fees ATIP Coordinator
Deputy Coordinator
ATIP Officer
12(2)(b) Language of access ATIP Coordinator
Deputy Coordinator
ATIP Officer
12(3)(b) Access in an alternative format ATIP Coordinator
Deputy Coordinator
ATIP Officer
13 Exemption - Information obtained in confidence ATIP Coordinator
Deputy Coordinator
14 Exemption - Federal-provincial affairs Director General
15 Exemption - International affairs and defence Director General
16 Exemption - Law enforcement and investigations ATIP Coordinator
Deputy Coordinator
16.5 Exemption - Public Servants Disclosure Protection Act Director General
17 Exemption - Safety of Individuals ATIP Coordinator
Deputy Coordinator
18 Exemption - Economic interests of Canada Director General
18.1 Exemption - Economic interest of certain government institutions Director General
19 Exemption - Personal Information ATIP Coordinator
Deputy Coordinator
20 Exemption - Third party information ATIP Coordinator
Deputy Coordinator
21 Exemption - Operations of government ATIP Coordinator
Deputy Coordinator
22 Exemption - Testing procedures, tests and audits ATIP Coordinator
Deputy Coordinator
22.1 Exemption - Internal audits ATIP Coordinator
Deputy Coordinator
23 Exemption - Solictor-client privilege ATIP Coordinator
Deputy Coordinator
24 Exemption - Statutory prohibitions ATIP Coordinator
Deputy Coordinator
25 Severability ATIP Coordinator
Deputy Coordinator
26 Refusal of access where information is to be published ATIP Coordinator
Deputy Coordinator
27(1),(4) Third party notification ATIP Coordinator
Deputy Coordinator
28(1)(b),(2),(4) Third party notification ATIP Coordinator
Deputy Coordinator
29(1) Where the Information Commissioner recommends disclosure ATIP Coordinator
Deputy Coordinator
33 Notice to Information Commissioner of third party notification ATIP Coordinator
Deputy Coordinator
35(2)(b) Right to make representations ATIP Coordinator
Deputy Coordinator
37(1) Notice of actions to implement recommendations of Commissioner ATIP Coordinator
Deputy Coordinator
37(4) Access to be given to complainant ATIP Coordinator
Deputy Coordinator
43(1) Notice to third party of application to Federal Court for review ATIP Coordinator
Deputy Coordinator
44(2) Notice to requester of application for review by third party ATIP Coordinator
Deputy Coordinator
52(2)(b) Special rules for hearings ATIP Coordinator
Deputy Coordinator
52(3) Ex parte representations ATIP Coordinator
Deputy Coordinator
71(1) Facilities for inspection of manuals ATIP Coordinator
Deputy Coordinator
72(1) Report to Parliament ATIP Coordinator
Deputy Coordinator
Delegation of authority under the Access to Information Regulations
Provision Description Title of Position(s)
6(1) Transfer of request ATIP Coordinator
Deputy Coordinator
ATIP Officer
7(2) Search and preparation fees ATIP Coordinator
Deputy Coordinator
ATIP Officer
7(3) Production and programming fees ATIP Coordinator
Deputy Coordinator
ATIP Officer
8 Method of access ATIP Coordinator
Deputy Coordinator
8.1 Limitations in respect of format ATIP Coordinator
Deputy Coordinator

Dated, at the city of Charlottetown, this thirty-first day of March, 2016

T. Jarmyn

Thomas W. Jarmyn
Acting Chairperson, Veterans Review and Appeal Board

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STATISTICAL REPORT - INTERPRETATION

The Statistical Report (Annex 1) provides a summary of the formal Access to Information Act requests processed for the reporting period of April 1, 2015, and March 31, 2016.

PART 1 - REQUESTS UNDER THE ACCESS TO INFORMATION ACT

During the reporting period VRAB received 12 requests under the Access to Information Act. Two requests were outstanding from the previous reporting period for a total of 14 requests closed. This represents an increase of eight requests (133%) completed from last year’s total of six requests.

Table 1 - Overview of ATI requests for last two years

ATI Requests for the last two years

Of the 12 requests received two were from the media, two from organizations, seven from the public and one declined to identify.

During the reporting period, VRAB completed 12 informal requests for information. This represents an increase of seven informal requests (140%) from last year’s total of five. This increase may be attributed to the posting of ATI summaries to the Open Government portal.

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PART 2 - REQUESTS CLOSED DURING THE REPORTING PERIOD

2.1 DISPOSITION AND COMPLETION TIME

The disposition of the 14 requests that were completed in 2015-16 with information disclosed in accordance with the provisions of the legislation is illustrated in the table below.

Table 2 - Disposition of Requests Closed

Disposition of Requests Closed

Of these 14 requests, three were completed within 15 days and 11 within 16-30 days.

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2.2 EXEMPTIONS

An exemption is a provision under the Access to Information Act that authorizes the head of the institution or delegate to refuse to disclose records in response to an access request. Exemptions should always be limited and specific.

During the reporting period VRAB cited the following exemptions:

Exemptions cited Number of requests
Subsection 19(1) personal information 3
Paragraph 21(1)(a) operations of government–advice 1
Section 23 solicitor-client privilege 1

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2.3 EXCLUSIONS

Pursuant to sections 68 and 69 of the Access to Information Act, the Act does not apply to published material, material available for purchase by the public, material placed in the Library and Archives of Canada or confidences of the Queen’s Privy Council. During the reporting period VRAB did not invoke section 68 or 69.

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2.4 FORMAT OF INFORMATION RELEASED

For requests where information is disclosed, the requester has the right to ask for the information in the format of choice. In the nine requests that were all disclosed, four were provided on paper, four were provided on CDs and one in another format (i.e. an audio recording). In the four requests that were disclosed in part, all four were provided on CDs.

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2.5 COMPLEXITY

During the reporting period, the ATIP office processed a total of 1,917 pages and disclosed 1,902 pages. This represents a decrease of 5,108 pages (266%) processed from last year’s total of 7,025 pages. This decrease can be attributed to the size of the requests.

  • In the 10 requests where less than 100 pages were processed, 51 pages were disclosed in total. In the previous year, only one request was less than 100 pages with 46 pages being disclosed.
  • Only one of the requests processed was over 1,000 pages, and 1,107 pages were disclosed. Compared with the previous year, where two of the requests processed were over 1,000 pages and 5,713 pages were disclosed in total.
Fiscal Year Number of pages processed Number of pages disclosed Number of requests
2015-16 1,917 1,902 13
2014-15 7,025 7,025 6

The other complexities associated with the treatment of requests consisted of a fee assessment in one request, legal advice sought in one request and the processing of audio recordings in three requests.

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2.6 DEEMED REFUSALS

During the reporting period VRAB met all statutory deadlines on requests, therefore, does not have any deemed refusals to report.

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2.7 REQUESTS FOR TRANSLATION

In 2015-16, VRAB did not receive any requests for translation.

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PART 3 - EXTENSIONS

The Access to Information Act allows institutions to extend the original 30 day limit under certain circumstances as provided under section 9 of the Act. VRAB did not invoke any extensions in 2015-16.

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PART 4 - FEES

In accordance with section 11 of the Access to Information Act and section 7 of the Access to Information Regulations, the fees collected during the reporting period were application fees totalling $30. Also, during the same period VRAB waived a total of $30 in application fees.

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PART 5 - CONSULTATIONS RECEIVED FROM OTHER INSTITUTIONS AND ORGANIZATIONS

VRAB received two consultations during the reporting period from other Government of Canada institutions with a total of 30 pages reviewed. Both of the consultations were completed within 1-15 days. The recommendation for one consultation was to disclose entirely. Upon review of the second consultation, it was discovered that the records in question were not within the scope of the request. The consulting institution was notified and the records were deemed not relevant. There were no consultations received from other organizations.

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PART 6 - COMPLETION TIME OF CONSULTATIONS ON CABINET CONFIDENCES

In 2015-16, VRAB had no consultations on Cabinet Confidences, therefore, there were no requests with legal services or the Privy Council Office for review and recommendation on the application of section 69 of the Access to Information Act.

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PART 7 - COMPLAINTS AND INVESTIGATIONS

During the reporting period VRAB received one report of finding from the Office of the Information Commissioner pursuant to section 37 of the Act.

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PART 8 - COURT ACTION

VRAB had no complaints in which the requester, the Information Commissioner, or a third party applied to the Federal Court for a review.

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PART 9 - RESOURCES RELATED TO THE ACCESS TO INFORMATION ACT

During the reporting period VRAB spent a total of $80,955 administering the Access to Information Act. Staff salaries accounted for $79,897, and Goods and Services amounted to $1,058. VRAB had 1.10 person years dedicated to Access to Information activities.

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TRAINING

In 2015-16, the VRAB ATIP office held one ATIP training session for 10 new employees. Since its inaugural year in 2013-14, ATIP training has become a key orientation component for all new employees, whether they are indeterminate, term or casual. The training session deals with the appropriate use and protection of personal information, steps to take if a privacy breach occurs, and employee obligations under the Access to Information Act and the Privacy Act.

Additionally, 17 employees participated in security briefing sessions that included an overview of both access to information and privacy legislation.

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POLICIES, GUIDELINES AND PROCEDURES

May 2015 marked the second annual Privacy Month at the Board. Throughout the month posters were prominently displayed throughout the Board, weekly e-mail tips were shared with all staff and memoranda on the following topics reminded all employees of best practices when handling information:

  • Privacy and Protection of Client Information
  • ABCs of Protected Information
  • Clear Desk Policy
  • Need to Know Principle
  • Safe Disposal of Protected and Classified Information

These memos, posters, and e-mail tips foster a privacy culture at the Board and ensure continual awareness of employees’ roles and responsibilities when handling, protecting and disposing of information.

The Board began uploading summaries of completed ATI requests to the Open Government portal in support of the Government of Canada's commitment to transparency and Open Government.

ATIP procedures were updated following the Office of Information Commissioner’s Advisory Notice on Fees for electronic records as per the Information Commissioner of Canada v. Attorney General of Canada, 2015 FC 405 (the Fees Reference) decision in which fees can no longer be charged for electronic documents.

The Board issued a memo to all employees to provide guidance on the usage of the Social Insurance Number (SIN) in cases where it is the individual’s military service number in accordance with the TBS Directive on Social Insurance Number.

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COMPLAINTS AND/OR INVESTIGATIONS

VRAB did not receive any complaints during the reporting period. However, we did receive a report of finding as a result of a complaint filed in 2014-15 related to the format of information released. This report revealed that the complaint was not well founded.

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MONITORING OF PROCESS TIME

The VRAB ATIP office monitors all requests for information in Access Pro Case Management. This software allows for the inputting and tracking of requests. The ATIP Officer monitors all requests received in the ATIP office and provides the Deputy Coordinator with a weekly status/progress report.

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ANNEX 1 - STATISTICAL REPORT ON THE ACCESS TO INFORMATION ACT

Statistical Report on the Access to Information Act

Name of institution: Veterans Review and Appeal Board

Reporting period: 2015/04/01 to 2016/03/31

PART 1 - Requests under the Access to Information Act

1.1 Number of Requests
  Number of Requests
Received during reporting period 12
Outstanding from previous reporting period 2
Total 14
Closed during reporting period 14
Carried over to next reporting period 0
1.2 Sources of requests
Source Number of Requests
Media 2
Academia 0
Business (private sector) 0
Organization 2
Public 7
Decline to Identify 1
Total 12
1.3 Informal requests
Completion time
1 to 15
days
16 to 30
days
31 to 60
days
61 to 120
days
121 to 180
days
181 to 365
days
More than 365
days
Total
8 4 0 0 0 0 0 12

Note: All requests previously recorded as "treated informally" will now be accounted for in this section only.

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PART 2 - Requests Closed During the Reporting Period

2.1 Disposition and completion time
Disposition of Requests Completion Time
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 3 5 0 0 0 0 0 8
Disclosed in part 0 4 0 0 0 0 0 4
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
No records exist 0 1 0 0 0 0 0 1
Request transferred 0 0 0 0 0 0 0 0
Request abandoned 0 1 0 0 0 0 0 1
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Total 3 11 0 0 0 0 0 14
2.2 Exemptions
Section Number of Requests Section Number of Requests Section Number of Requests Section Number of Requests
13(1)(a) 0 16(2) 0 18(a) 0 20.1 0
13(1)(b) 0 16(2)(a) 0 18(b) 0 20.2 0
13(1)(c) 0 16(2)(b) 0 18(c) 0 20.4 0
13(1)(d) 0 16(2)(c) 0 18(d) 0 21(1)(a) 1
13(1)(e) 0 16(3) 0 18.1(1)(a) 0 21(1)(b) 0
14 0 16.1(1)(a) 0 18.1(1)(b) 0 21(1)(c) 0
14(a) 0 16.1(1)(b) 0 18.1(1)(c) 0 21(1)(d) 0
14(b) 0 16.1(1)(c) 0 18.1(1)(d) 0 22 0
15(1) 0 16.1(1)(d) 0 19(1) 3 22.1(1) 0
15(1)-I.A.* 0 16.2(1) 0 20(1)(a) 0 23 1
15(1)-Def.* 0 16.3 0 20(1)(b) 0 24(1) 0
15(1)-S.A.* 0 16.4(1)(a) 0 20(1)(b.1) 0 26 0
16(1)(a)(i) 0 16.4(1)(b) 0 20(1)(c) 0    
16(1)(a)(ii) 0 16.5 0 20(1)(d) 0    
16(1)(a)(iii) 0 17 0        
16(1)(b) 0            
16(1)(c) 0            
16(1)(d) 0            

* I.A.: International Affairs   Def: Defence of Canada   S.A.:Subversive Activities

2.3 Exclusions
Section Number of Requests Section Number of Requests Section Number of Requests
68(a) 0 69(1) 0 69(1)(g) re(a) 0
68(b) 0 69(1)(a) 0 69(1)(g) re(b) 0
68 (c) 0 69(1)(b) 0 69(1)(g) re(c) 0
68.1 0 69(1)(c) 0 69(1)(g) re(d) 0
68.2(a) 0 69(1)(d) 0 69(1)(g) re(e) 0
68.2(b) 0 69(1)(e) 0 69(1)(g) re(f) 0
    69(1)(f) 0 69.1(1) 0
2.4 Format of information released
Disposition Paper Electronic Other Formats
All disclosed 4 4 1
Disclosed in part 0 4 0
Total 4 8 1
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
Disposition of Requests Number of Pages Processed Number of Pages Disclosed Number of Requests
All disclosed 13 13 8
Disclosed in part 1881 1866 4
All exempted 0 0 0
All excluded 0 0 0
Request abandoned 23 23 1
Neither confirmed nor denied 0 0 0
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less than 100 Pages Processed 101-500 Pages Processed 501-1000 Pages Processed
Number of Requests Pages disclosed Number of Requests Pages disclosed Number of Requests Pages disclosed
All disclosed 8 13 0 0 0 0
Disclosed in part 1 15 2 744 0 0
All exempted 0 0 0 0 0 0
All excluded 0 0 0 0 0 0
Request abandoned 1 23 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0
Total 10 51 2 744 0 0
Disposition 1001-5000 Pages Processed More than 5000 Pages Processed
Number of Requests Pages disclosed Number of Requests Pages disclosed
All disclosed 0 0 0 0
Disclosed in part 1 1107 0 0
All exempted 0 0 0 0
All excluded 0 0 0 0
Request abandoned 0 0 0 0
Neither confirmed nor denied 0 0 0 0
Total 1 1107 0 0
2.5.3 Other complexities
Disposition Consultation required Assessment of fees Legal advice sought Other Total
All disclosed 0 0 1 1 2
Disclosed in part 0 0 0 2 2
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Request abandoned 0 1 0 0 1
Neither confirmed nor denied 0 0 0 0 0
Total 0 1 1 3 5
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
Number of Requests Closed Past the Statutory Deadline Principal Reason
Workload External Consultation Internal Consultation Other
0 0 0 0 0
2.6.2 Number of days past deadline
Number of Days Past Deadline Number of Requests Past Deadline Where No Extension Was Taken Number of Requests Past Deadline Where An Extension Was Taken Total
1 to 15 days 0 0 0
16 to 30 days 0 0 0
31 to 60 days 0 0 0
61 to 120 days 0 0 0
121 to 180 days 0 0 0
181 to 365 days 0 0 0
More than 365 days 0 0 0
Total 0 0 0
2.7 Requests for translation
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

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PART 3 - Extensions

3.1 Reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken 9(1)(a)
Interference with Operations
9(1)(b)
Consultation
9(1)(c)
Third-Party Notice
Section 69 Other
All disclosed 0 0 0 0
Disclosed in part 0 0 0 0
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandoned 0 0 0 0
Total 0 0 0 0
3.2 Length of extensions
Length of Extensions 9(1)(a)
Interference with Operations
9(1)(b)
Consultation
9(1)(c)
Third-Party Notice
Section 69 Other
30 days or less 0 0 0 0
31 to 60 days 0 0 0 0
61 to 120 days 0 0 0 0
121 to 180 days 0 0 0 0
181 to 365 days 0 0 0 0
365 days or more 0 0 0 0
Total 0 0 0 0

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PART 4 - Fees

Fee Type Fee Collected Fee Waived or Refunded
Number of Requests Amount Number of Requests Amount
Application 6 $30 6 $30
Search 0 $0 0 $0
Production 0 $0 0 $0
Programming 0 $0 0 $0
Preparation 0 $0 0 $0
Alternative format 0 $0 0 $0
Reproduction 0 $0 0 $0
Total 6 $30 6 $30

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PART 5 - Consultations Received from Other Institutions and Organizations

5.1 Consultations received from other Government of Canada institutions and organizations
Consultations Other Government of Canada Institutions Number of Pages to Review Other Organizations Number of Pages to Review
Received during reporting period 2 30 0 0
Outstanding from the previous reporting period 0 0 0 0
Total 2 30 0 0
Closed during the reporting period 2 30 0 0
Pending at the end of the reporting period 0 0 0 0
5.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More than 365 Days Total
Disclose entirely 1 0 0 0 0 0 0 1
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 1 0 0 0 0 0 0 1
Total 2 0 0 0 0 0 0 2
5.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More than 365 Days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

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PART 6 - Completion Time of Consultations on Cabinet Confidences

6.1 Requests with Legal Services
Number of Days Less than 100 Pages Processed 101-500 Pages Processed 501-1000 Pages Processed
Number of Requests Pages disclosed Number of Requests Pages disclosed Number of Requests Pages disclosed
1 to 15 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0
More than 365 0 0 0 0 0 0
Total 0 0 0 0 0 0
Number of Days 1001-5000 Pages Processed More than 5000 Pages Processed
Number of Requests Pages disclosed Number of Requests Pages disclosed
1 to 15 0 0 0 0
16 to 30 0 0 0 0
31 to 60 0 0 0 0
61 to 120 0 0 0 0
121 to 180 0 0 0 0
181 to 365 0 0 0 0
More than 365 0 0 0 0
Total 0 0 0 0
6.2 Requests with Privy Council Office
Number of Days Less than 100 Pages Processed 101-500 Pages Processed 501-1000 Pages Processed
Number of Requests Pages disclosed Number of Requests Pages disclosed Number of Requests Pages disclosed
1 to 15 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0
More than 365 0 0 0 0 0 0
Total 0 0 0 0 0 0
Number of Days 1001-5000 Pages Processed More than 5000 Pages Processed
Number of Requests Pages disclosed Number of Requests Pages disclosed
1 to 15 0 0 0 0
16 to 30 0 0 0 0
31 to 60 0 0 0 0
61 to 120 0 0 0 0
121 to 180 0 0 0 0
181 to 365 0 0 0 0
More than 365 0 0 0 0
Total 0 0 0 0

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PART 7 - Complaints and Investigations

Section 32 Section 35 Section 37 Total
0 0 1 1

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PART 8 - Court Action

Section 41 Section 42 Section 44 Total
0 0 0 0

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PART 9 - Resources Related to the Access to Information Act

9.1 Costs
Expenditures Amount
Salaries $79,897
Overtime $0
Goods and Services $1,058
   ■ Professional services contracts $0  
   ■ Other $1,058  
Total $80,955
9.2 Human Resources
Resources Person Years Dedicated to Access to Information Activities
Full-time employees 1.10
Part-time and casual employees 0.00
Regional staff 0.00
Consultants and agency personnel 0.00
Students 0.00
Total 1.10

Note: Enter values to two decimel places.

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This publication can be made available upon request. For further information or to obtain additional copies please contact:

VRAB ATIP Coordinator’s Office
PO Box 9900
Charlottetown, Prince Edward Island
C1A 8V7

VRAB.VRABATIP-TACRAAIPRP.TACRA@vrab-tacra.gc.ca

Visit our Web site at: www.vrab-tacra.gc.ca

In Canada and the United States
call us toll-free at
1-800-450-8006 (English)
1-877-368-0859 (French)

From all other locations,
call us collect at
0-902-566-8751 (English)
0-902-566-8835 (French)

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