- Veterans Review and Appeal Board
- Annual Report to Parliament
- April 1, 2015 - March 31, 2016
ISSN 2369-064X
Table of Contents
- Message from the Chairperson
- The Veterans Review and Appeal Board
- 1. Introduction
- 2. Fulfilling its responsibilities under the Privacy Act
- 3. Delegation Order
- 4. Statistical Report - Interpretation
- PART 1 - Requests under the Privacy Act
- PART 2 - Requests Closed during the Reporting Period
- PART 3 - Disclosures under Subsection 8(2) and 8(5)
- PART 4 - Requests for Correction of Personal Information and Notations
- PART 5 - Extensions
- PART 6 - Consultations Received from Other Institutions and Organizations
- PART 7 - Completion Time of Consultations on Cabinet Confidences
- PART 8 - Complaints and Investigations Notices Received
- PART 9 - Privacy Impact Assessments (PIAs)
- PART 10 - Resources Related to the Privacy Act
- 5. Training
- 6. Policies, Guidelines and Procedures
- 7. Complaints and/or Investigations
- 8. Monitoring of Process Time
- 9. Material Privacy Breaches
- 10. Privacy Impact Assessment (PIA)
- 11. Disclosures Pursuant to Paragraph 8(2)(m)
- Annex 1 - Statistical Report on the Privacy Act
Message from the Chairperson
On behalf of the Veterans Review and Appeal Board, I am pleased to present the 2015-2016 annual report to Parliament on the administration of the Privacy Act.
This legislation gives Canadian citizens the right to see and correct personal information held by the Government of Canada. It also protects the individual’s right to privacy by strictly controlling how the government uses this information. In 2015-16, the Board continued to receive and process requests under the Privacy Act for individuals exercising their rights under this legislation.
This year was a busy one for the Board, as our Access to Information and Privacy (ATIP) Unit experienced a significant increase in access requests and a noticeable rise in privacy requests compared to the previous year. Our goal in processing these requests is to provide accurate, complete and timely responses to Canadians in accordance with the law.
In 2015-16, the ATIP Unit continued to provide leadership on privacy matters at the Board by assessing the impacts of new ideas and initiatives. For example, the unit supported the launch of the Board’s official Twitter accounts (@VRAB_Canada) in October to ensure they meet basic privacy requirements. The Board also began posting summaries of its completed Access to Information requests on the Open Government Portal, to support transparency, accountability and citizen engagement.
We continued to build and promote a privacy culture at the Board through operational improvements, training and communications. This included providing guidance to our staff on the Treasury Board’s Directive on Social Insurance Number, and putting a spotlight on the appropriate use and protection of Veterans’ personal information during our second annual Privacy Month in May. I am also pleased with the excellent work our pre-hearing unit has done to prevent privacy breaches by identifying service documents misfiled by other organizations: in 2015-16, no material privacy breaches occurred at the Board.
In 2015-16, the Board continued to provide applicants with an independent avenue of redress for their disability pension, disability award and War Veterans Allowance decisions. In fulfilling this mandate, we are committed to protecting individual rights by upholding the legislation and developing our capacity in matters of access to information and privacy.
Thomas W. Jarmyn
Acting Chair
The Veterans Review and Appeal Board
Our Objective
The Veterans Review and Appeal Board is an independent, administrative tribunal created in 1995. The Board provides an appeal program for service-related disability decisions made by Veterans Affairs Canada (VAC, the Department). This program gives applicants two levels of redress for disability benefits decisions and the final level of appeal for War Veterans Allowance claims.
The Board’s objective is to ensure that Canada’s traditional Veterans, Canadian Armed Forces members and Veterans, Royal Canadian Mounted Police applicants, qualified civilians and their families receive the disability pensions, disability awards and other benefits to which they are entitled under the law.
How We Work
The Board operates at arm’s-length from the Department to ensure a fair appeal process for applicants. Our work is governed by the Veterans Review and Appeal Board Act and delivered by up to 25 permanent Members appointed by the Governor in Council and approximately 75 staff in 2015-16. Our daily work involves conducting hearings in locations across Canada and issuing written decisions for applicants based on evidence and according to the legislation governing disability benefits.
Our Hearing Program
The Board provides applicants with two levels of redress: a review hearing and a subsequent appeal hearing if they remain dissatisfied. Our hearings are non-adversarial, which means no one argues against the Veteran. Applicants have access to free case preparation and representation at their hearing by the Bureau of Pensions Advocates (a unique organization of lawyers within VAC) or by Service Officers from Veterans’ organizations. As independent adjudicators, Board Members are not bound by previous decisions and have authority to change them to benefit applicants if there is credible evidence.
The review hearing is the first and only opportunity in the disability adjudication process for applicants to appear before the decision makers and tell their story (provide testimony). We hold review hearings in locations across Canada, and by video conference, where applicants give oral testimony, bring forward witnesses and new information, and present arguments in support of their case. If applicants are not satisfied with their review decision, they can request an appeal hearing. While the legislation does not permit oral testimony at the appeal level, the hearing is a further opportunity for applicants, through their representative, to submit new information and arguments. Appeal hearings are usually held at the Board’s Head Office in Charlottetown, Prince Edward Island.
Our Commitment
The Board is committed to upholding the principles of the Privacy Act while providing applicants with a fair and timely appeal process for disability benefits decisions.
1. Introduction
The Privacy Act protects the privacy of individuals with respect to personal information held by a government institution and provides individuals with a right of access to that information.
This Act also protects against unauthorized disclosure of that personal information. In addition, it strictly controls how the government will collect, use, disclose, and dispose of any personal information.
Section 72 of the Privacy Act requires that the head of every government institution prepare an Annual Report on the administration of the Act for submission to Parliament during each fiscal year.
Mandate
The Veterans Review and Appeal Board has full and exclusive jurisdiction to hear, determine and deal with all applications for review and appeal that may be made to the Board under the Pension Act, the Canadian Forces Members and Veterans Re-establishment and Compensation Act - Part 3, the War Veterans Allowance Act and other Acts of Parliament. All matters related to appeals under this legislation are authorized under the Veterans Review and Appeal Board Act.
This Board also adjudicates duty related pension applications under the authority of the Royal Canadian Mounted Police Pension Continuation Act and the Royal Canadian Mounted Police Superannuation Act.
2. Fulfilling its responsibilities under the Privacy Act
The Access to Information and Privacy (ATIP) Office is under the Director, Strategic and Corporate Services who acts on behalf of the Chairperson of the Board to oversee the administration of the Privacy Act.
The ATIP Office consists of a Coordinator, a Deputy Coordinator, an ATIP Officer and an ATIP Coordination Officer.
The Board has full responsibility for the administration of the Privacy Act.
Duties of the ATIP Coordinator’s Office include:
- Process requests for information submitted under the Privacy Act in accordance with the legislation, regulations and Treasury Board of Canada Secretariat (TBS) policies and guidelines;
- Provide VRAB managers and staff with advice and guidance regarding the interpretation and application of the Privacy Act, and related TBS policies and guidelines;
- Develop policies, procedures and guidelines for the administration of the Act and related TBS policies and guidelines;
- Complete Preliminary and Full Privacy Impact Assessments (PIA) as required;
- Coordinate the resolution of any complaints against VRAB made to the Privacy Commissioner under the Privacy Act;
- Promote awareness to ensure employees understand their roles and responsibilities and the Board fulfills its obligations under the Act;
- Manage privacy breaches and inform the Office of the Privacy Commissioner and TBS of all material privacy breaches.
- Respond to Parliamentary written questions on privacy.
- Review contracts with third parties using TBS guidance documents;
- Prepare and post VRAB's chapter of Info Source on the VRAB web site in accordance with TBS directive on decentralization; and
- Prepare an annual report to TBS and Parliament on the administration of the Privacy Act.
3. Delegation Order
Delegation Order - Privacy Act and Privacy Regulations
The Chairperson, Veterans Review and Appeal Board, pursuant to section 73 of the Privacy Act, hereby designates the persons holding the positions set out in the schedule hereto, or the persons occupying on an acting basis those positions, to exercise the powers, duties and functions of the Chairperson as the head of the Veterans Review and Appeal Board under the provisions of the Act and related regulations set out in the schedule below. This designation replaces all previous delegation orders.
| Provision | Description | Title of Position(s) |
|---|---|---|
| 8(2)(j) | Disclosure for research or statistical purposes | ATIP Coordinator Deputy Coordinator |
| 8(2)(m) | Disclosure in the public interest or in the interest of the individual | Chairperson |
| 8(4) | Copies of requests under 8(2)(e) to be retained | ATIP Coordinator Deputy Coordinator |
| 8(5) | Notice of disclosure under 8(2)(m) | Chairperson |
| 9(1) | Record of disclosures to be retained | ATIP Coordinator Deputy Coordinator |
| 9(4) | Consistent uses | ATIP Coordinator Deputy Coordinator |
| 10 | Personal information banks | ATIP Coordinator Deputy Coordinator |
| 14(a) | Notice where access requested | ATIP Coordinator Deputy Coordinator ATIP Officer |
| 14(b) | Giving access to the record | ATIP Coordinator Deputy Coordinator |
| 15 | Extension of time limits | ATIP Coordinator Deputy Coordinator ATIP Officer |
| 17(2)(b) | Language of access | ATIP Coordinator Deputy Coordinator ATIP Officer |
| 17(3)(b) | Access in an atternative format | ATIP Coordinator Deputy Coordinator ATIP Officer |
| 18(2) | Exemption - Exempt banks - disclosure may be refused | ATIP Coordinator Deputy Coordinator |
| 19 | Exemption - Information obtained in confidence | ATIP Coordinator Deputy Coordinator |
| 20 | Exemption - Federal-provincial affairs | Director General |
| 21 | Exemption - International affairs and defense | Director General |
| 22 | Exemption - Law enforcement and investigations | ATIP Coordinator Deputy Coordinator |
| 22.3 | Exemption - Public Servants Disclosure Protection Act | Director General |
| 23 | Exemption - Security clearances | ATIP Coordinator Deputy Coordinator |
| 24 | Exemption - Individuals sentenced for an offence | ATIP Coordinator Deputy Coordinator |
| 25 | Exemption - safety of individuals | ATIP Coordinator Deputy Coordinator |
| 26 | Exemption - Information about another individual | ATIP Coordinator Deputy Coordinator |
| 27 | Exemption - solicitor-client privilege | ATIP Coordinator Deputy Coordinator |
| 28 | Exemption - Medical records | ATIP Coordinator Deputy Coordinator |
| 31 | Notice of intention to investigate | ATIP Coordinator Deputy Coordinator |
| 33(2) | Right to make representation | ATIP Coordinator Deputy Coordinator |
| 35(1)(b) | Notice of actions to implement recommendations of Commissioner | ATIP Coordinator Deputy Coordinator |
| 35(4) | Access to be given to complainant | ATIP Coordinator Deputy Coordinator |
| 36(3)(b) | Notice of actions to implement recommendations of Commissioner concerning exempt banks | ATIP Coordinator Deputy Coordinator |
| 51(2)(b) | Special rules for hearings | ATIP Coordinator Deputy Coordinator |
| 51(3) | Ex parte representation | ATIP Coordinator Deputy Coordinator |
| 72(1) | Report to Parliament | ATIP Coordinator Deputy Coordinator |
| Provision | Description | Title of Position(s) |
|---|---|---|
| 9 | Examination of personal information | ATIP Coordinator Deputy Coordinator ATIP Officer |
| 11(2) | Notification of correction has been made | ATIP Coordinator Deputy Coordinator ATIP Officer |
| 11(4) | Notification of correction has been refused in whole or in part | ATIP Coordinator Deputy Coordinator ATIP Officer |
| 13(1) | Disclosure of personal information relating to physical or mental health | ATIP Coordinator Deputy Coordinator |
| 14 | Examination in the presence of medical practictioner or psychologist | ATIP Coordinator Deputy Coordinator |
Dated, at the city of Charlottetown, this thirty-first day of March, 2016
Thomas W. Jarmyn
Acting Chairperson, Veterans Review and Appeal Board
4. Statistical Report - Interpretation
The Statistical Report (Annex 1) provides a summary of the formal Privacy Act requests processed for the reporting period of April 1, 2015, and March 31, 2016.
PART 1 Requests under the Privacy Act
During the reporting period VRAB received 44 requests under the Privacy Act. One request was outstanding from the previous reporting period, for a total of 45 requests. Two requests were not completed and were carried over to the next reporting period for a total of 43 requests closed during the reporting period. This represents an increase of nine requests (26%) completed from last year’s total of 34.
Table 1 - Overview of privacy requests for last two years
PART 2 Requests closed during the reporting period
2.1 Disposition and completion time
The disposition of the 43 requests that were completed in 2015-16 with information disclosed in accordance with the provisions of the legislation is illustrated in the table below.
Table 2 - Disposition of Requests Closed
Of these 43 requests, 24 were completed within 15 days and 19 within 16-30 days.
2.2 Exemptions
An exemption is a provision under the Privacy Act that authorizes the head of the institution or delegate to refuse to disclose records in response to a privacy request. Exemptions should always be limited and specific.
During the reporting period VRAB invoked section 26 (information about another individual) of the Privacy Act 18 times.
2.3 Exclusions
Pursuant to sections 69 and 70 of the Privacy Act, the Act does not apply to library or museum material preserved solely for public reference, material placed in the Library and Archives of Canada, personal information that is publicly available or confidences of the Queen’s Privy Council. No exclusions were cited during the 2015-2016 reporting period.
2.4 Format of information released
For requests where information is disclosed, the requester has the right to ask for the information in the format of choice. During the reporting period nine requests were released in whole or in part on paper, 21 were released on CDs and two were released under other formats (i.e. audio recordings).
2.5 Complexity
During the reporting period, the ATIP office processed and disclosed a total of 7,714 pages. This represents an increase of 2,551 pages (49%) processed from last year’s total of 5,163 pages. This increase can be attributed mainly to the size of requests.
| Fiscal Year | Number of pages processed | Number of pages disclosed | Number of requests |
|---|---|---|---|
| 2015-16 | 7,714 | 7,714 | 32 |
| 2014-15 | 5,163 | 5,163 | 29 |
The other complexities associated with the treatment of requests consisted of legal advice sought in one request and the processing of audio recordings in 22 requests.
2.6 Deemed Refusals
During the reporting period VRAB met all statutory deadlines on requests, therefore, does not have any deemed refusals to report.
2.7 Requests for translation
In 2015-16, VRAB did not receive any requests for translation.
PART 3 Disclosures under Subsection 8(2) and 8(5)
During the reporting period VRAB did not have any disclosures under paragraph 8(2)(e) or 8(2)(m). Therefore, VRAB had no requirement to notify the Privacy Commissioner under subsection 8(5) of the Privacy Act.
PART 4 Requests for correction of personal information and notations
In 2015-16, VRAB received one request for correction of personal information. The request concerned an error in the location of service of an RCMP Veteran listed in a review decision. The request was forwarded to VRAB Operations to have the review decision amended. However, since the review decision had been appealed, only the appeal decision could be amended. A notation was therefore attached to the review decision.
PART 5 Extensions
The Privacy Act allows institutions to extend the original 30 day limit under certain specific circumstances as provided under section 15 of the Act. VRAB did not invoke any extensions in 2015-16.
PART 6 Consultations received from other institutions and organizations
VRAB received one consultation during the reporting period from another Government of Canada institution consisting of five pages to review. The recommendation was to disclose entirely and it was completed within 1-15 days. There were no consultations received from other organizations.
PART 7 Completion time of consultations on Cabinet confidences
In 2015-16, VRAB had no consultations on Cabinet Confidences, therefore, there were no requests with legal services or the Privy Council Office for review and recommendation on the application of section 70 of the Privacy Act.
PART 8 Complaints and Investigations notices received
During the reporting period VRAB did not receive any notices under section 31, 33 or 35 concerning complaints and investigations.
PART 9 Privacy Impact Assessments (PIAs)
During the reporting period VRAB did not complete any Privacy Impact Assessments.
PART 10 Resources related to the Privacy Act
In 2015-16, VRAB spent a total of $115,322 administering the Privacy Act. Staff salaries accounted for $113,562 and other administrative costs (representing goods and services and expenditures) amounted to $1,760. During the reporting period VRAB had 1.60 person years dedicated to privacy activities.
5. Training
In 2015-16, the VRAB ATIP office held one ATIP training session for 10 new employees. Since its inaugural year in 2013-14, ATIP training has become a key orientation component for all new employees, whether they are indeterminate, term or casual. The training session deals with the appropriate use and protection of personal information, steps to take if a privacy breach occurs, and employee obligations under the Access to Information Act and the Privacy Act.
Additionally, 17 employees participated in security briefing sessions that included an overview of both access to information and privacy legislation.
6. Policies, Guidelines and Procedures
May 2015 marked the second annual Privacy Month at the Board. Throughout the month posters were prominently displayed throughout the Board, weekly e-mail tips were shared with all staff and memoranda on the following topics reminded all employees of best practices when handling information:
- Privacy and Protection of Client Information
- ABC's of Protected Information
- Clear Desk Policy
- Need to Know Principle
- Safe Disposal of Protected and Classified Information.
These memos, posters, and e-mail tips foster a privacy culture at the Board and ensure continual awareness of employees’ roles and responsibilities when handling, protecting and disposing of information.
The Board began uploading summaries of completed ATI requests to the Open Government portal in support of the Government of Canada's commitment to transparency and Open Government.
ATIP procedures were updated following the Office of Information Commissioner’s Advisory Notice on Fees for electronic records as per the Information Commissioner of Canada v. Attorney General of Canada, 2015 FC 405 (the Fees Reference) decision in which fees can no longer be charged for electronic documents.
The Board issued a memo to all employees to provide guidance on the usage of the Social Insurance Number (SIN) in cases where it is the individual’s military service number in accordance with the TBS Directive on Social Insurance Number.
7. Complaints and/or Investigation
VRAB did not receive any complaints nor were any audits or investigations concluded during the reporting period.
8. Monitoring of process time
The VRAB ATIP office monitors all requests for information in Access Pro Case Management. This software allows for the inputting and tracking of requests. The ATIP Officer monitors all requests received in the ATIP office and provides the Deputy Coordinator with a weekly status/progress report.
9. Material Privacy Breaches
The Board is pleased to note that there were no material privacy breaches during the 2015-16 reporting period. This can be attributed to the following key factors:
- The implementation of a peer review process within the pre-hearing unit that prepares the statement of case for VRAB hearings. This process allows for the review and identification of misfiled documents contained within a statement of case.
- Mandatory ATIP training
- VRAB annual Privacy Month
10. Privacy Impact Assessment (PIA)
During the 2015-16 reporting period VRAB did not complete any Privacy Impact Assessments.
However, it did leverage the Standard Privacy Impact Assessment (S-PIA) on Common Uses of Official Social Media Accounts developed by TBS and Employment and Social Development Canada (ESDC). S-PIAs are a new approach to assessing privacy risks of programs or activities that are government wide.
VRAB implemented all recommendations from the S-PIA to mitigate or eliminate any privacy risks associated with the use of VRAB’s official Twitter accounts as part of its communication program.
11. Disclosures Pursuant to Paragraph 8(2)(m)
There were no disclosures made of personal information pursuant to paragraph 8(2)(m) of the Privacy Act during the 2015-16 reporting period.
Annex 1 - Statistical Report on the Privacy Act
Statistical Report on the Privacy Act
Name of institution: Veterans Review and Appeal Board
Reporting period: 2015/04/01 to 2016/03/31
| Number of Requests | |
| Received during reporting period | 44 |
|---|---|
| Outstanding from previous reporting period | 1 |
| Total | 45 |
| Closed during reporting period | 43 |
| Carried over to next reporting period | 2 |
PART 2 - Requests closed during the Reporting Period
| Disposition of Requests | Completion Time | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More than 365 days | Total | |
| All disclosed | 11 | 3 | 0 | 0 | 0 | 0 | 0 | 14 |
| Disclosed in part | 3 | 15 | 0 | 0 | 0 | 0 | 0 | 18 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| No records exist | 10 | 1 | 0 | 0 | 0 | 0 | 0 | 11 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 24 | 19 | 0 | 0 | 0 | 0 | 0 | 43 |
| Section | Number of requests | Section | Number of requests | Section | Number of requests |
|---|---|---|---|---|---|
| 18(2) | 0 | 22(1)(a)(i) | 0 | 23(a) | 0 |
| 19(1)(a) | 0 | 22(1)(a)(ii) | 0 | 23(b) | 0 |
| 19(1)(b) | 0 | 22(1)(a)(iii) | 0 | 24(a) | 0 |
| 19(1)(c) | 0 | 22(1)(b) | 0 | 24(b) | 0 |
| 19(1)(d) | 0 | 22(1)(c) | 0 | 25 | 0 |
| 19(1)(e) | 0 | 22(2) | 0 | 26 | 18 |
| 19(1)(f) | 0 | 22.1 | 0 | 27 | 0 |
| 20 | 0 | 22.2 | 0 | 28 | 0 |
| 21 | 0 | 22.3 | 0 |
| Section | Number of requests | Section | Number of requests | Section | Number of requests |
|---|---|---|---|---|---|
| 69(1)(a) | 0 | 70(1) | 0 | 70(1)(d) | 0 |
| 69(1)(b) | 0 | 70(1)(a) | 0 | 70(1)(e) | 0 |
| 69.1 | 0 | 70(1)(b) | 0 | 70(1)(f) | 0 |
| 70(1)(c) | 0 | 70.1 | 0 |
| Disposition | Paper | Electronic | Other formats |
|---|---|---|---|
| All disclosed | 3 | 9 | 2 |
| Disclosed in part | 6 | 12 | 0 |
| Total | 9 | 21 | 2 |
2.5 Complexity
| Disposition of Requests | Number of Pages Processed | Number of Pages Disclosed | Number of Requests |
|---|---|---|---|
| All disclosed | 2621 | 2621 | 14 |
| Disclosed in part | 5093 | 5093 | 18 |
| All exempted | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 |
| Total | 7714 | 7714 | 32 |
| Disposition | Less than 100 Pages Processed |
101-500 Pages Processed | 501-1000 Pages Processed | |||
|---|---|---|---|---|---|---|
| Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
| All disclosed | 8 | 245 | 4 | 820 | 2 | 1556 |
| Disclosed in part | 5 | 300 | 10 | 2751 | 3 | 2042 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 13 | 545 | 14 | 3571 | 5 | 3598 |
| Disposition | 1001-5000 Pages Processed | More than 5000 Pages Processed | ||
|---|---|---|---|---|
| Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
| Disposition | Consultation Required | Legal Advice Sought | Interwoven Information | Other | Total |
|---|---|---|---|---|---|
| All disclosed | 0 | 1 | 0 | 8 | 9 |
| Disclosed in part | 0 | 0 | 0 | 14 | 14 |
| All exempted | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 1 | 0 | 22 | 23 |
2.6 Deemed refusals
| Number of Requests Closed Past the Statutory Deadline | Principal Reason | |||
|---|---|---|---|---|
| Workload | External Consultation | Internal Consultation | Other | |
| 0 | 0 | 0 | 0 | 0 |
| Number of Days Past Deadline | Number of Requests Past Deadline Where No Extension Was Taken | Number of Requests Past deadline Where An Extension Was Taken | Total |
|---|---|---|---|
| 1 to 15 days | 0 | 0 | 0 |
| 16 to 30 days | 0 | 0 | 0 |
| 31 to 60 days | 0 | 0 | 0 |
| 61 to 120 days | 0 | 0 | 0 |
| 121 to 180 days | 0 | 0 | 0 |
| 181 to 365 days | 0 | 0 | 0 |
| More than 365 days | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
| Translation Requests | Accepted | Refused | Total |
|---|---|---|---|
| English to French | 0 | 0 | 0 |
| French to English | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
PART 3 - Disclosures Under Subsections 8(2) and 8(5)
| Paragraph 8(2)(e) | Paragraph 8(2)(m) | Subsection 8(5) | Total |
|---|---|---|---|
| 0 | 0 | 0 | 0 |
PART 4 - Requests for Correction of Personal Information and Notations
| Disposition for Correction Requests Received | Number |
|---|---|
| Notations attached | 1 |
| Requests for correction accepted | 0 |
| Total | 1 |
PART 5 - Extensions
| Disposition of Requests Where an Extension was Taken | 15(a)(i) Interference with Operations |
15(a)(ii) Consultation |
15(b) Translation or conversation |
|
|---|---|---|---|---|
| Section 70 | Other | |||
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| No records exist | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
| Length of Extensions | 15(a)(i) Interference with operations |
15(a)(ii) Consultation |
15(b) Translation purposes |
|
|---|---|---|---|---|
| Section 70 | Other | |||
| 1 to 15 days | 0 | 0 | 0 | 0 |
| 16 to 30 days | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
PART 6 - Consultations Received From Other Institutions and Organizations
| Consultations | Other Government of Canada Institutions | Number of Pages to Review | Other Organizations | Number of Pages to Review |
|---|---|---|---|---|
| Received during reporting period | 1 | 5 | 0 | 0 |
| Outstanding from the previous reporting period | 0 | 0 | 0 | 0 |
| Total | 1 | 5 | 0 | 0 |
| Closed during the reporting period | 1 | 5 | 0 | 0 |
| Pending at the end of the reporting period | 0 | 0 | 0 | 0 |
| Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More than 365 days | Total | |
| All disclosed | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 1 |
| Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 1 |
| Recommendation | Number of days required to complete consultation requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More than 365 days | Total | |
| All disclosed | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
PART 7 - Completion Time of Consultations on Cabinet Confidences
| Number of Days | Fewer than 100 Pages Processed |
101-500 Pages Processed |
501-1,000 Pages Processed |
|||
|---|---|---|---|---|---|---|
| Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
|
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 |
| Number of Days | 1,001-5,000 Pages Processed |
More than 5,000 Pages Processed |
||
|---|---|---|---|---|
| Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
|
| 1 to 15 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
| Number of Days | Fewer than 100 Pages Processed |
101-500 Pages Processed |
501-1,000 Pages Processed |
|||
|---|---|---|---|---|---|---|
| Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
|
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 |
| Number of Days | 1,001-5,000 Pages Processed |
More than 5,000 Pages Processed |
||
|---|---|---|---|---|
| Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
|
| 1 to 15 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
PART 8 - Complaints and Investigations Notices Received
| Section 31 | Section 33 | Section 35 | Court action | total |
|---|---|---|---|---|
| 0 | 0 | 0 | 0 | 0 |
PART 9 - Privacy Impact Assessments (PIAs)
| Number of PIA(s) completed | 0 |
|---|
PART 10 - Resources Related to the Privacy Act
| Expenditures | Amount | |
|---|---|---|
| Salaries | $113,562 | |
| Overtime | $0 | |
| Goods and Services | $1,760 | |
| ■ Professional services contracts | $0 | |
| ■ Other | $1,760 | |
| Total | $115,322 | |
| Resources | Person Years Dedicated to Privacy Activities |
|---|---|
| Full-time employees | 1.60 |
| Part-time and casual employees | 0.00 |
| Regional staff | 0.00 |
| Consultants and agency personnel | 0.00 |
| Students | 0.00 |
| Total | 1.60 |
Note: Enter values to two decimal places.
This publication can be made available upon request. For further information or to obtain additional copies please contact:
VRAB ATIP Coordinator’s Office
PO Box 9900
Charlottetown, Prince Edward Island
C1A 8V7
VRAB.VRABATIP-TACRAAIPRP.TACRA@vrab-tacra.gc.ca
Visit our Web site at: www.vrab-tacra.gc.ca
Call us toll-free at
1-800-450-8006 (English)
1-877-368-0859 (French)
Call us collect at
0-902-566-8751 (English)
0-902-566-8835 (French)